It is essential to track all the progress of your construction project. Tracking your projects in real-time allows you to assess your tasks and achievements accurately. To accomplish this, your team members must see transparency from you as their leader.
Implement a strategy that will surely succeed. Make sure that your general schedule is detailed enough for everyone of your project team and contractors to follow. Update at least weekly on progress of each work package in order to take advantage of early wins and be quick in acting on work that is being delayed. Practice risk management in order to anticipate future situation and not be trapped when these risks become issues in your project. Maintain excellent communication with everyone involved and discuss all the updates such as the progress, complications, completed tasks, and more. Doing this will help you address all the current situations that need attention.
To guarantee that you will be able to monitor and track everything on time, here are some tips you may use:
1. Plan your schedules and choose the right team.
The planning stage of an assignment takes a crucial part of the project’s success. To produce a well-planned project, you must consider a defined charter and project scale. A better understanding of the project’s reach will enable you to utilize all available resources, form a detailed schedule, divide milestones, and devise new strategies.
It is also essential for you to choose the correct set of team members. Select them based on their skills, competency, work experience, attitude, and timeliness. Your chosen team must be consistent with the works they release and only permits high-quality outcomes to be finalized. If you entrust your project to people with excellent working skills, you will be able to remain confident that your projects will be completed on time.
2. Prepare for complications and risks.
All projects have risks and issues, this is the reason why risk management is an essential skill that a project manager should practice.
With project risk management, you can be free from any surprises. List down any probable risks that you may encounter before the actual project starts and along with it, formulate solutions or answers that can make you address the issue in no time. This way, you’ll be able to save a lot of time and prevent the delay of work.
3. Assign tasks and set your milestones.
Once the preparation is done, conduct a team meeting to discuss the details of the project. Discuss and set on when a particular step should start. Then assign your team members to their project position and clearly explain all the points they need to ponder. Provide deadlines for all assignments to avoid receiving late updates and outcomes; you can use milestones to rightly divide all the duties and arrange them based on their timelines.
4. Monitor everything.
Monitor all aspects as the project progress. As a project manager, it is your responsibility to:
- Collect all updates,
- Adhere to the given schedules,
- Provide solutions for obstacles,
- Perform a quality check on the project’s deliverability,
- Ensure communication and reporting are accurate and on time to all stakeholders
- Promote transparency to everyone who’s involved in the project,
- Complete the needed changes
- Perform change control management
- Do frequent risks assessments
5. Make sure to create a lessons learned file for every completed project.
After project completion, make sure that all contracts are closed and paid properly. Conduct lessons learned meetings and document with the project team making sure that you have the feedback from each stakeholder. You could further analyze and answer each feedback and close each based on its validity and deliverables of the project.